Sales Operations Coordinator

**Position Description: **We are seeking a detail-oriented and highly organized Sales Operations Coordinator to support daily sales and administrative operations in a fast-paced environment. This role is ideal for professionals with experience in sales support, order processing, EDI transactions, administrative coordination, and records management. The Sales Operations Coordinator plays a critical role in ensuring accuracy, compliance, and efficiency across sales operations. You will manage sales orders, maintain documentation for audits, support reporting needs, and collaborate cross-functionally with sales, warehouse, and administrative teams. If you thrive in structured environments, excel at multitasking, and have strong attention to detail, this opportunity offers a great pathway to grow within sales operations and business administration.

Key Responsibilities:

• Process and manage EDI sales orders accurately and efficiently.

• Coordinate and process large chain and warehouse orders.

• Maintain records and prepare operational and sales reports as directed.

• Utilize document management systems (e.g., OnBase) to scan and maintain delivery invoices and pickup records.

• Support audit preparation by collecting documentation for:

• Internal audits

• Independent audits

• Customer history audits

• Sales audits

• Regulatory audits (including TABC compliance)

• Log and track sales representative deliveries and maintain delivery records for audit compliance.

• Research product information (e.g., wine vintages) in collaboration with warehouse teams.

• Maintain organized filing systems for correspondence and documentation.

• Manage ordering and distribution of office and janitorial supplies.

• Provide backup receptionist coverage when needed.

• Perform additional administrative and clerical duties as assigned.

This role requires strong data accuracy, time management skills, and the ability to work collaboratively across departments.

Required Skills/Education:

• High School Diploma or GED required.

• 1+ year of experience in sales operations, administrative support, order processing, data entry, or clerical support, or equivalent combination of education and experience.

• Experience processing EDI orders or working within ERP/order management systems preferred.

• Strong proficiency in Microsoft Office (Excel, Word, Outlook).

• Experience with document management systems (OnBase or similar platforms) preferred.

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to handle confidential information with discretion.

• Ability to multitask and meet deadlines in a deadline-driven environment.

• Collaborative mindset and customer-service orientation.

We welcome candidates from diverse backgrounds and experiences who are eager to contribute to a high-performing operations team. If you are proactive, organized, and motivated to support efficient sales operations, we encourage you to apply.

**About Seneca Resources **At Seneca Resources, we are more than just a staffing and consulting firm — we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact. When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way. Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.

--- Seniority level: Entry level Employment type: Contract Job function: Other Industries: Oil and Gas