Commercial Operations Coordinator

On behalf of one of our client, a specialized European technology company working at the intersection of data, AI, and cloud infrastructure for enterprise customers, we are looking for a Commercial Operations Coordinator to strengthen the internal commercial engine. _100% Remote within Europe | English & German _ Our client partners with large organizations on highly consultative, long-cycle engagements. As they continue to scale their commercial function, they need someone who brings structure, discipline, and reliability to how opportunities are tracked, progressed, and closed.

This is a role for someone who genuinely enjoys building order behind the scene, making sure nothing falls through the cracks, keeping pipelines clean, and giving leadership the operational backbone they need to focus on strategy and client conversations.

Important: This is not an SDR, cold-calling, or quota-carrying role. It is a commercial operations role focused on coordination, CRM ownership, and execution discipline.

Your Mission

Own the commercial coordination layer so that leadership and senior commercial colleagues can fully focus on opportunity strategy, client relationships, and deal progression - confident that the operational engine behind them is running smoothly.

What You'll Be Doing

Pipeline & CRM Ownership

• Run the sales pipeline in HubSpot with a high standard of hygiene and data quality

• Track opportunities, follow-ups, and next steps across all active deals

• Support qualification, disqualification, and pipeline triage

• Provide leadership with clean, reliable pipeline visibility at any moment

Commercial Coordination

• Coordinate meetings, follow-ups, and internal next steps across active opportunities

• Keep momentum in commercial conversations — prevent deals from stalling due to process gaps

• Support event follow-up, lead tracking, and clean opportunity handovers

• Align with leadership and cross-functional colleagues on priority deals

Proposals & Commercial Materials

• Support the preparation of proposals, client presentations, and commercial documents

• Help structure decks, briefing notes, and meeting prep for active opportunities

• Maintain core sales collateral (one-pagers, use cases, proposal building blocks)

• Keep client-facing materials current, organized, and easy to find

Partner & Channel Coordination

• Coordinate with external lead-generation partners

• Track inbound leads and sourced opportunities through the funnel

• Support follow-up and handover across partner channels

• Monitor channel activity and contribute to basic effectiveness reporting

Commercial Operations & Reporting

• Prepare weekly pipeline and sales status overviews

• Support commercial reviews and updates for leadership

• Help refine internal sales workflows and process discipline

• Contribute to a more structured, predictable commercial operating

Requirements

• 2–5 years of experience in commercial operations, sales support, business development support, or commercial coordination

• Strong working knowledge of CRM systems — HubSpot preferred

• Confidence with Apple Keynote and other tools used to build polished client-facing materials

• Comfortable working with project and coordination tools such as Monday.com

• Familiarity with Apollo or similar lead-generation / contact management tools is a plus

• Practical, confident use of GenAI tools to speed up drafting, structuring, and summarizing

• Excellent organizational skills and strong follow-up discipline

• High attention to detail and a natural fit for process-driven environments

• Experience supporting proposals, decks, and other client-facing commercial materials

• A structured, proactive, and highly reliable working style

• Strong written and verbal communication skills in English and German

Who You Are

• Highly organized, dependable, and detail-oriented

• Comfortable supporting complex B2B sales processes from behind the scenes

• Skilled at bringing structure into fast-moving, non-linear environments

• Proactive — you make sure nothing gets lost between lead gen, client conversations, and internal execution

• At ease working closely with senior leadership and cross-functional colleagues

Why This Role Is Worth a Conversation

You will help build the commercial backbone of a highly specialized company working on genuinely complex enterprise data and AI engagements. Concretely, this means:

• ✨ High visibility across the organization

• 🤝 Direct, close collaboration with leadership

• 🧩 Real ownership of internal commercial coordination

• 📈 Strong development potential as the function grows

Benefits

A small, cross-functional, highly collaborative team with flat hierarchies, lean processes, and a culture built on ownership, trust, and autonomy.

• 💶 Salary: Fair compensation aligned with experience, responsibility, and impact

• 🏠 100% remote within Europe — work from where you're most productive

• ⏰ Flexible working hours (30–38h/week) — you can adjust your schedule any time

• 🌴 30 days paid vacation plus a company-wide break between Christmas and New Year

• 🚫 No overtime culture — sustainable work over performative busyness

• 💛 Compassionate leave and real support during difficult personal or family situations

• 👶 Parental leave & a genuinely family-friendly culture

• 💻 Choice of equipment (Mac or Linux)

• 📚 Paid training and professional development budget

• 🏢 Optional paid WeWork membership if you prefer a workspace outside your home

• 🌍 A values-driven employer that consciously chooses which industries and projects to engage with

The team is distributed across Europe, with an office in Berlin for those who want to drop in.