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Simple Machines is a global, independent technology consultancy operating across Sydney, New Zealand, London, Poland and San Francisco. We design and build modern data platforms, intelligent systems, and bespoke software at the intersection of Data Engineering, Software Engineering and AI.
We help enterprises, scale-ups, and government turn complex, high-value data into products, platforms, and decisions that drive real impact.
We don’t do generic. We build things that matter - We engineer data to life™.
We're looking for a highly organised and proactive operations professional to support the smooth running of our business across multiple functions. This is a varied role at the heart of the organisation, working closely with Sales, Finance, HR, and the Leadership Team to keep workflows moving and ensure our clients and consultants are well supported.
A core part of the role involves sales operations and reporting. You'll be responsible for producing weekly client reports and project updates, supporting pipeline tracking and forecasting, and administering our CRM to maintain data quality, dashboards, and reporting accuracy. Alongside this, you'll manage client and contract coordination, including the preparation and follow-up of SOWs, renewals, and extensions, as well as liaising with client procurement and finance teams to resolve any outstanding items.
Sales Operations and Reporting
Weekly client reporting and performance updates
Sales pipeline tracking and forecasting support
CRM administration (data quality, dashboards, reporting)
Client and Contract Management
Coordination of SOWs, renewals, and extensions
Follow-up and escalation of outstanding contracts
Liaison with client procurement and finance teams
Cross-Functional Coordination
Key link between Sales, Finance, and HR
Managing workflows across teams to ensure continuity
People and Systems Administration
Leave tracking and approvals
Timesheet coordination
Project and Document Support
Project coordination and admin support
Creation and maintenance of consultant profiles
Formatting of decks, SOWs, and client materials
Compliance and Governance
General Operations
Ad hoc support to the local and global leadership team
Ongoing BAU business administration
Confident & direct - You're the person who spots the gap, fills it, and follows up before anyone else notices calm under pressure, sharp on the detail, and energised by keeping a busy business running smoothly.
Warm & people-focused - You bring order to chaos with a smile equally comfortable wrangling spreadsheets, chasing contracts, and being the trusted go-to across Sales, Finance, and HR.
High-energy & ambitious - A natural multitasker with a bias for action, you thrive in fast-moving environments where ownership, initiative, and attention to detail genuinely make a difference.
Polished & professional - Organised, proactive, and discreet, you combine strong commercial instincts with a sharp eye for detail the kind of operator leadership teams quickly come to rely on.
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Simple Machines is a specialist data consultancy that helps organisations design and build modern data platforms, analytics, and AI/machine learning solutions. Based in Australia, they serve enterprise clients across industries with data engineering, architecture, and strategy services.
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