HubSpot Administrator & Sales Operations Specialist

KEY RESPONSIBILITIES

Clean and Standardize HubSpot

▪ Audit company, contact, and deal records to identify duplicates, outdated information, inconsistent fields, and incomplete records.

▪ Recommend and implement approved cleanup rules while preserving relevant history and associations.

▪ Standardize naming conventions, properties, ownership, territory assignments, and record-management practices.

▪ Establish recurring checks to prevent data-quality issues from recurring.

Build Practical Sales Processes

▪ Review and improve deal creation, pipeline stages, required information, and handoffs.

▪ Ensure relevant commercial information, including contract dates, is accessible and consistently maintained in HubSpot.

▪ Recommend the appropriate use of existing HubSpot objects, properties, and associations.

▪ Document processes and support the sales team in adopting them.

Prepare Lists and Execute Outbound Campaigns

▪ Clean, organize, segment, and prepare account and contact lists for outreach.

▪ Build and maintain HubSpot sequences and supporting workflows where appropriate.

▪ Partner with sales leadership on messaging, campaign audiences, follow-up steps, and handoffs.

▪ Establish repeatable campaigns around relevant events, product updates, and changes in prospect information.

▪ Monitor campaign execution and results, identify issues, and recommend improvements.

Leverage AI to Improve Execution

▪ Apply practical AI tools to research, data preparation, messaging, and process improvement, with human review.

▪ Collaborate with existing AI tools and the technical team to translate useful experiments into repeatable processes.

▪ Validate proposed CRM updates and automations prior to broader implementation.

Requirements

CANDIDATE PROFILE

▪ Demonstrated hands-on HubSpot administration experience beyond entering records or using existing sequences.

▪ Personal experience cleaning and deduplicating CRM data and standardizing properties, ownership, and record associations.

▪ Experience configuring deal pipelines and sales processes.

▪ Ability to build outbound sequences and explain relevant workflow experience.

▪ Strong spreadsheet and data-preparation skills.

▪ Ability to diagnose problems, recommend a practical solution, implement it, and document the result.

▪ Clear written and verbal English communication skills.

▪ Evidence of independent ownership and reliable follow-through.

▪ Practical experience using AI within a work process and validating its outputs.

PREFERRED QUALIFICATIONS

▪ Experience in sales operations, revenue operations, or HubSpot consulting.

▪ Experience supporting a B2B sales organization.

▪ Experience in account segmentation, prospect enrichment, and outbound campaign execution.

▪ Experience with Claude or comparable AI tools.

▪ Experience collaborating with engineering or marketing teams.

▪ Experience with HubSpot integrations, APIs, or advanced AI automation.

▪ Coding and AI engineering experience is advantageous but not a prerequisite.

▪ Previous cold-calling experience is useful but does not substitute for HubSpot implementation capability.

Benefits

• Free lunch meal, fruits, snacks, and drinks

• Onsite gym with a free professional instructor

• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP

• Weekly engagement activities with prizes that are up to 3,000 PHP

• Free upskilling academy to improve your performance and skillset

• State-of-the-art facilities from toilets to your workstation

• Amenities such as sleeping quarters, game area, chat room, shower room