🚨 This role requires relevant experience in a similar position. If your background doesn’t align with the job requirements, you mayskip this opportunity for now. Please note that this position isn’t open to career shifters.
⏰ Shift Schedule & Work Setup:
Eastern Timezone (Night Shift in PH)
100% Remote – work from the comfort of your home
Applicants should be equipment ready (laptop, headset, etc.) to ensure a smooth start and seamless workflow
The HubSpot Marketing Operations Coordinator plays a key role in supporting the day-to-day operations of our client's marketing and sales. This role is focused on behind-the-scenes administrative supportcleaning and importing CRM data, assigning records, staging content, generating reports, and ensuring system consistency. The ideal candidate is detail-oriented, organized, and experienced with HubSpot.
Assign HubSpot records and adjust workflows as needed due to territory shifts.
Clean and manage data in HubSpot, ensuring duplicates, errors, and outdated information are addressed.
Format and import Excel lists using established data hygiene practices and custom field mappings.
Create and update dashboards and reports to support campaign analysis, pipeline tracking, and performance metrics.
Stage emails, blog posts, landing pages, and web content based on provided copy and creative assets.
Assist in the creation and maintenance of sales sequences and automation workflows.
Conduct regular audits to ensure adherence to data standards and best practices.
Collaborate with marketing and sales teams to fulfill administrative support needs.
Document processes, naming conventions, and best practices to ensure consistency and scalability.
Attend meetings as needed and provide updates on task status and system improvements.
Stay informed on HubSpot feature releases and recommend relevant enhancements.
Foster positive morale and live company core values.
Communicate professionally and respectfully. Maintain a level-headed and respectful approach with clients and internal stakeholders.
Troubleshoot minor HubSpot issues and escalate complex problems as needed.
Contribute to process improvement efforts related to system usage and data cleanliness.
Support training and documentation efforts for new team members and users.
Additional duties as assigned.
Accurate and complete data imports and updates.
Content staged and ready for publishing within agreed timelines.
Reports delivered that align with team goals and business metrics.
Minimal errors and rework required due to attention to detail.
Organized, documented processes that support repeatability and scale.
2+ years of experience working in HubSpot or similar marketing automation/CRM platforms.
Proficiency in Excel and working with structured data (e.g., VLOOKUP, basic formulas).
Strong attention to detail and a passion for organizing and maintaining data accuracy.
Familiarity with marketing workflows, lifecycle stages, and lead management processes.
Experience creating reports and dashboards in HubSpot.
Ability to follow processes and naming conventions with precision.
Strong written and verbal communication skills.
Self-motivated, organized, and comfortable working independently or as part of a team.
Bachelors degree or equivalent experience in marketing, business operations, or a related field preferred
100% Remote Work Enjoy the flexibility of working from anywhere!
Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.
🚨 NOTE:
This is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.
A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.
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Prime System Solutions provides tailored IT solutions and support services to businesses across various industries, helping them optimize operations, improve efficiency, and scale their infrastructure with confidence.
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